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ServicePRO Web End User Portal - Knowledge Base

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End Users can search for Knowledge Base or Best Solutions articles that are intended for resolving common issues. Solutions are submitted by Privileged Users in the Support Rep portal, which can be viewed by all users in ServicePRO.

To access the Knowledge Base, End Users can select this option from the side bar.

Searching for Best Solutions

Users can search for Knowledge Base articles using one of several criteria:

By Search Phrase

When searching for articles by phrase, Users can use the following criteria:
  • Any word
  • All Words
  • Exact Phrase

The search values will seek out text in the following fields of an article:

  • Solution Title
  • Problem Description
  • Resolution text
  • Keywords (entered in by the Privileged User when creating the article)

End Users will only be able to view globally published solution articles. Only Privileged Users will be able to view articles that are internally published, or are in Draft status.

By Top Articles

Searching with this option will return the Top 20 (based on the number of search hits) Knowledge Base articles, sorted by number of search hits in descending order.

By Recently Updated Articles

Searching with this option will return 20 of the most recently updated Knowledge Base articles, sorted in descending order by update time. List Best Solutions The Best Solutions grid will display the following fields:
  • Solution ID
  • Category
  • Title

Articles will be sorted by any of these three categories. Sorting can be adjusted by selecting any of the column headers for Solution ID, Category or Title.

Best Solution Details Panel

On the right panel, Best Solutions Details will be displayed. The following information is available:


  • Main Tab – Best Solution Detail
  • Solution ID
  • Title
  • Category
  • Location
  • Problem Description
  • Resolution
  • Revision
  • Keywords
  • Related Solutions – Clicking on the link will display details for the selected Related Solution
  • Custom Fields tab – This tab will feature any additional information designated by the creator if the article is a custom object-type Best Solution.
    • “Custom Fields” may have a different name if it was adjusted in the Portal Designer.
  • Documents tab – If the best solution contains attachments, Users will be able to view them here.

Header Toolbar Options

The following options are also available in the Details Pane header when a Knowledge Base article is selected:

  • Refresh – Refresh Knowledge Base article details.       

  • Print – Print the Knowledge Base article.       

Suggest Solution for End User

Users may also view Best Solutions or Knowledge Base articles from the New Request Wizard, after entering the Title.

ServicePRO will automatically load a list of Best Solutions articles by matching words used in the Request Title entered by the User.

NOTE: Loading Best Solutions articles based on Request Title can be enabled or disabled by an Administrator in the Portal Designer.